KUIS AI Conference Support Procedure

Who can apply?

• Every KUIS AI member (fellow or faculty) after the first conference support: if accepted to a top-tier conference and other funding sources (GSSE, TUBİTAK, EU, etc.) have been explored. (only one student and one faculty member will be supported  for the same publication at the relevant top-tier conference)
• KUIS AI students (regardless of fellowship status): if accepted to a top-tier conference and other funding sources (GSSE, TUBİTAK, EU, etc.) have been explored. (only one student and faculty member will be supported for the same publication at the relevant top-tier conference). Please note that this support is subject to the availability of the KUIS AI conference-travel fund.

How to apply?

• Please send the following documents to ai-info@ku.edu.tr  by cc’ing your advisor for conference travel support requests at least two months ago.
  •  KUIS AI Conference -Travel Support Application Form signed by students’ advisors (an e-signature is acceptable),
  • Soft copy of the acceptance letter for the paper(PDF format),
  • Soft copy of the paper (PDF format)

The amounts of the conference awards depend on the destination country. The rates are based on the travel support code in Turkey. 

*Besides the conference award, the registration fee for the conference, flight/train/bus tickets, and visa costs will be reimbursed by KUIS AI Center.

Required documents( both soft and hard copy) for the reimbursement are given below:

• Conference registration invoice,
• Flight/ train/ bus tickets invoice and boarding passes after air travel, 
• Visa costs receipts.

Please note that if applicants get funds from GSSE or Tübitak, they can not use the same invoice twice for reimbursements of different funding resources. For example, when students get Tübitak travel support and submit an invoice, let’s say a flight ticket invoice, to them to get reimbursement, they can’t submit this same invoice for the KUIS AI paying off the advance. Therefore, applicants should plan which invoices they will submit to KUIS AI and which ones to other funding resources.

Students should apply at least two months earlier for the advance payment requests if it is urgent and necessary.  Advance payment will be made in the currency of the destination country.  Please check the KU Travel Advance Payment Procedure before making an advance request. There is another alternative for the critical payments: Conference registration fee, visa cost, and flights/bus tickets can be paid by KUIS AI Business Credit Card at KUIS AI Lab(ENG-147) with the assistance of Center admin assistant Neslihan Yürük.